Have you Registered your Foals?
Please Note: All horses (except geldings) must be DNA tested. Please allow at least two weeks for testing to be completed (this may take longer during busier times). Foals entered in sales must have passports so please make your registration applications in good time.
This rule applies to all horses entering the Notified Colt, Filly (mare), Grading and Stallion Registers. The Rule will not apply to horses entering the non-breeding register, unless specifically required, and to horses being issued with basic ID only passports (shire type).
It is not necessary to be a Member of the Society in order to register and have an entry in the Stud Book. However, fully paid up Members of the Society enjoy preferential fees.
Every animal must have a registered prefix. If new breeders do not already have a prefix, please contact the Society to ensure that no one is already using your choice. There is only one payment to register a prefix. Duplication of names is not permitted and numerical suffixes are not allowed.
Please ensure that the full date of birth is given for your animal. Refer to the Breed Standard for permissible colours.
All sections of all forms must be completed and if you are not the breeder, check with the Society that that the dam has been transferred into the ownership of the breeder.
All details of the sketch card must be fully completed, and the written description and the sketch must agree.
The mare owner’s copy of the Service Certificate should accompany the entry form. The name of each and every stallion serving a mare during a Service Season must be declared on the Stud Book Entry Form as the possible sire. DNA screening will then be carried out.
Before sending in registration forms, please check:
- If you are a Member of the Society, is your subscription paid for the current year?
- Has the registration form been signed by both the current owner and breeder?
- Has the sketch card been correctly completed and signed by your vet?
- Have you included the correct fees?
- Have you included the Stud Book Entry Form, Service Certificate, and payment?
Please telephone the office on 01536 771611 to get a registration form. When you call, please have the foal’s name, the name of the sire and dam and its date of birth.
Fillies and Mares – Notes for Registration
Filly Foals for entry in Stud Book
Filly foals by a registered Shire Stallion and out of a fully registered or Grade B mare are eligible for registration in the Stud Book proper. Fillies to be registered during their year of birth. They must be sketched by a Veterinary Surgeon and a DNA sample must be taken from the foal (and sire and dam if not already held).
Filly Foals for entry in Grade B Register
Filly foals by a registered Shire stallion and out of a Grade A Register or registered Clydesdale mare are eligible for registration in the Grade B register. Fillies must be sketched by a Veterinary Surgeon and a DNA sample must be taken from the foal (and sire and dam if not already held). Photographs of both sides and the front of the animal should accompany the registration form for inspection by the Editing and Training Committee.
Filly Foals for entry in Grade A Register
Filly foals, by a registered Shire stallion and out of an unregistered mare are eligible for registration in the Grade A Register. Fillies must be sketched by a Veterinary Surgeon and a DNA sample must be taken from the foal and sire if not already held). Photographs of both sides and the front of the animal should accompany the registration form for inspection by the Editing and Training Committee.
Non Breeding Animals and Geldings
There is a Non Breeding Animal and Gelding Register for animals who are not to be used for breeding or geldings. Animals should be by either a registered Shire stallion or registered dam. The sketch of the animal must be completed by a Veterinary Surgeon.
Colts and Stallions – Note for Registration
Colt Foal Notification
Colt foals must be by a registered Shire stallion and out of a fully registered Shire mare to be eligible for registration in the Stud Book proper. Colt foals from unregistered mares and Grading Register mares are not eligible for registration.They must be sketched by a Veterinary Surgeon and a DNA sample must be taken from the foal (and sire and dam if not already held). Yearling Colt or Stallion Approval and Full Registration. Notified colts may be considered for approval and full registration in the year following their birth.
NOTE: Approved stallions are required to have a second inspection at 5 years of age.
Sire and Dam – A DNA sample from the sire and dam of each entry in the Stud Book and Grade B Register (Grade A females – sire only) must be held at the Animal Health Trust, Newmarket, before any registration can be accepted.
Animal being registered – A DNA sample is needed for all females at the time of registration, and for all colts when submitted for approval as a notified yearling (i.e. when submitted for approval under the Stallion Approval Regulations)
You will need
- Self Sealing Sampling Packet (supplied by the Society)
- Clean hands
- Mane comb
Samples are the root ends from the horse’s mane hair
- Thoroughly wash and dry your hands. Clean comb by removing all hair and foreign matter.
- Comb mane of horse being sampled to remove foreign material from the mane.
- Pull (do not cut) 20 to 30 mane hairs by wrapping hairs around forefinger. Grasp hair close to horse’s body to ensure roots are obtained. Pull straight towards your body. If you look closely at the ends, you will see the root bulbs on the hairs.
- Place mane hair with root ends in the packet provided, having first completed the details on the outside of the packet (we must have the root ends to test.
- Place packet into a return envelope and send to: Animal Health Trust, Blood Typing Unit, Lanwades Park, Kentford, Newmarket, Suffolk CB8 7UU
- If sampling multiples horses, wash hands or put on clean surgical gloves before starting on the next horse. This will reduce the risk of cross-contamination of DNA samples.
- For each horse repeat steps 2 to 6.
- If the hair samples are being provided for foal parentage, please enclose samples from the dam also in a clearly labelled packet.
For information on up to date fees please see our forms page.
Horses bred outside the United Kingdom
Special Stud Book Registration Conditions will apply and animals may not be inspected by the Society. However, the Society reserves the right to inspect animals at any time and animals coming to the UK will be subject to inspection.
Registration may be accepted from Members or Non-Members. Every owner and/or Member of the Society agrees to indemnify the Society against all loss and damage arising to it directly or indirectly from any inaccuracy in or omission from information which such owner and/or Member is obliged to provide to the Society in connection with the registration of any animal in accordance with the general conditions covering the Stud Book. Every owner and/or Member signs a Certificate to this effect when submitting a registration form.
Non-Members applying for registration agree to be similarly bound by the act of applying for registration.
EU REFERENDUM RESULT – Horse Passport Regulations
Following a conference call with DEFRA on 15th July 2016, it has been confirmed that:
1. UK is still part of EU and is likely that it will be at least another two years before UK actually leaves EU. Laws will continue to apply until that time.
2. Requirements in the longer term will be dependent on the terms of UK exit.
ALL HORSE OWNERS PLEASE BE AWARE THAT CURRENT PASSPORT REGULATIONS STILL APPLY.